Close More Deals. Stress Less. We handle the Paperwork.

Agents should be with clients, not buried in contracts. Our Transaction Coordinators make sure every ‘i’ is dotted, every deadline is met, and every closing is smooth.

Why Most Agents Burn out?

You got into real estate to help clients buy and sell homes — not to be buried under a mountain of emails, deadlines, and compliance checklists.

But here’s the reality:

  • Endless Paperwork – Listing agreements, disclosures, amendments, contracts, signatures… it never ends.

  • Lost Time = Lost Deals – Every minute spent chasing initials is a minute not spent prospecting, showing, or closing.

  • Compliance Headaches – One missed deadline or incomplete doc and suddenly you’re risking fines, delayed closings, or worse… an unpaid commission.

  • Stress on Repeat – Instead of building your pipeline, you’re stuck in your inbox until midnight making sure “one more doc” is sent.

  • Clients Feel It Too – Slow responses and dropped balls make clients think you don’t care (even when you’re just drowning in admin).

  • No Balance – Vacations, family time, even weekends get eaten alive because transactions don’t stop.

And the kicker?
The more successful you are, the worse this gets. More clients should mean more income… but for most agents it just means more stress.

We Handle the Busy Work. You Focus on Clients.

You don’t need to be buried in paperwork to be a top-producing agent. That’s where we come in. From the moment a contract is signed until the keys are handed over, our Transaction Coordinators manage the details that bog you down — ensuring compliance, hitting every deadline, and keeping communication seamless.

While you stay front-and-center with your clients, we stay behind the scenes making sure the deal moves forward without a hitch.

Our 3 Pillars of Service

Contract-to-Close Support

  • Every date, deadline, and detail tracked.

  • Signatures and initials secured without you lifting a finger.

  • Compliance double-checked so you (and your commission) are protected.

  • No more wondering, “Did I miss something?”

Client Experience

  • Professional, timely updates for all parties.

  • A smooth, stress-free process that reflects well on you.

  • White-glove communication that keeps buyers, sellers, and co-op agents confident every step of the way.

  • Happy clients = more referrals.

Agent Freedom

  • Step out of your inbox and back into your business.

  • More time for showings, lead generation, and building relationships.

  • No late-night “doc chasing” or last-minute compliance panic.

  • The headspace to scale without burning out.

With us in your corner, you stop working in the file and start working on your business.

Trusted by Agents Nationwide

HOW IT WORKS

Working with us isn’t complicated — in fact, it’s the opposite. We built our system so you can hand off the paperwork and immediately get back to what you do best: working with clients.

Here’s how it works:

Let’s talk transaction coordination.

Our Services & Packages

  • Our basic Residential / Commercial Contract to Close services.

    • Send all applicable buyer agreements prior to showings

    • Setup Transaction in Office System

    • Submit commission request in Office System

    • Send out Introduction to all Parties

    • Send out Documents to Co-Agent 

    • Setup DocuSign, CTM or DotLoop, etc... System (Contact, Closer, Lender, Deadlines, Folders)

    • Setup All necessary appointments (Appraisal, Inspections, Closing, etc.)

    • Send out Deadline reminders (agent frequency preference, includes Google Calendar event)

    • Request Signatures / Manage Paperwork

    • Preliminary review of file and docs

    • Submit to Compliance in Office System 

    • Send Commission Disbursement Authorization to Title

    • Send out reports and closing docs to all parties (complete document file to clients)

    • Close out transaction in Office System

    • Close out (Congratulations and Thank you) Emails to all parties.

    *Discounted for Land or New Construction Transactions

  • Our basic Residential / Commercial Contract to Close services.

    • Setup & Close-Out Opportunity in Office System 

    • Open Title Order

    • Gather HOA Information 

    • Submit commission request in Office System

    • Send out Introduction to all Parties

    • Send out Documents to Co-Agent 

    • Setup DocuSign, CTM or DotLoop, etc... System (Contact, Closer, Lender, Deadlines, Folders)

    • Setup All necessary appointments (Appraisal, Inspections, Closing, etc.)

    • Send out Deadline reminders (agent frequency preference, includes Google Calendar event)

    • Request Signatures / Manage Paperwork

    • Preliminary review of file and docs

    • Submit to Compliance in Office System

    • Send Commission Disbursement Authorization to title 

    • Send out reports to all parties

    • Close out (Congratulations and Thank you) Emails to all parties. 

    • Close out in MLS

    *Discounted for Land Transctions

  • One of our most basic services. For those that just hate paperwork :)

    • Creating & Setting Up Transaction in Office System

    • Submitting and verifying that all documentation is approved by the Office. Which includes Agency, Under Contract and Closing Documentation.

    • Submitting Commission Information to Brokerage to generate a CDA.

    • Closing out the Transcation in Office System & MLS as needed.

    • Complete MLS Entry including Photography and Attachments

    • Showing Service Setup

    *Charged per entry into MLS Service.

    **Additional Rush Fee for MLS Requests that need to be completed in 24 hours or less.

  • Typically combined with MLS Entry, creation of Listing Documentation prior to going Under Contract. This includes the start of Agency Documents as well as Property & Brokerage Disclosures.

    • Request Review at Closing (Survey) (Custom to current review systems / links)

    • Buyer Documents / Compliance Entry (prior to Closing) -- When Showings start

    • Build out Contacts in Office System / CRM

    • MLS Entry (additional fee per entry into a different MLS Service)

    • Showing Service setup and testing (verify showing availability with clients, setup all showing information as well as access information)

    • Create and Complete Disclosures prior to going Under Contract

    • Photography / Staging / Sign Scheduling

    • Gather HOA Documents upfront, prior to going Under Contract

    • Gather Utility & General Property formation upfront, prior to going Under Contract

    • Gather Due Diligence Documents upfront (Previous Inspection Reports, Repair/Update Invoices, Warranties, Appliance Manuals, Well/Septic Documents, Permits, Utility Bills)

    • Individual / Office System (Command, SkySlope, DocuSign, DotLoop, etc…) Setup

    • Request Reviews at Closing (Survey)

    • Build out Contacts in Office Compliance

  • Includes all our packages as well additional services Data Entry to Team CRM or Lead-Generation, Integration into Team Communications (Slack, Weekly Team Meetings, Group Messages, etc…) as well as customized email signature to match Team Branding if needed.

Pay only when you close. No hidden fees. No hourly billing.

“My TC at Avenue Transactions is an absolute dream to work with. He is 100% professional and gets the job done every time. His attention to detail and effective communication set him apart from the rest. He makes my job as a realtor that much easier, and I am very happy to have him on my side. I would highly recommend his services!”

— Ginger Landry Williams, Keller Williams

What Makes Us Different

Not all Transaction Coordinators are created equal. Some companies run like a call center, some hand you off to whoever’s available, and some outsource files overseas. That’s not how we work.

Here’s what makes us different:

✅ A Dedicated Transaction Coordinator

You’re matched with one coordinator who learns your business inside and out. They become an extension of your team — not a stranger cycling in and out of your files. That means no more generic inbox, you have one point of contact for all your transactions, their phone number, their email.

✅ Personalized Service (Not “One-Size-Fits-All”)

Every agent works differently. We adapt to your checklist, your style, and your process so it feels seamless to you and your clients.

✅ Industry Expertise

On average our Team is reviewing over 25,000 Contracts annually and are fluent in compliance requirements. That means fewer errors, smoother closings, and less risk to your commission.

✅ U.S.-Based & Time-Zone Friendly

All of our TC’s are based in the United States, we do not use any overseas VAs. We’re here in your market and in your time zone. When something urgent comes up, you get a fast response — not a 12-hour delay and crystal clear understanding and communication.

✅ Client Experience That Reflects on You

We treat your clients like our own. Friendly and Clear communication, proactive updates, and a professional touch at every stage create a 5-star experience that makes you look amazing. With our service, you should be getting more referrals and more repeat business.

Commonly Asked Questions

 

Am I assigned one person for all files, or does it change for every transaction?

Avenue Transactions assigns all Clients to one Transaction Coordinator. That means you have a dedicated person and face that interacts with all your clients, vendors and office staff.

What all do you need to started on files with a New Client? How long does it take?

30-45 minutes! All Clients go through a Expectations Meeting where they have a dedicated time to meet with their TC, get to know each other and customize process. Once this is completed, we send over a New Client Agreement to confirm pricing and gather login information.

What happens if my TC goes out of town? What happens with my files?

One of the bonuses of working with Avenue Transactions is the fact we are Team Based. That means that all TC’s manage files through the same software and are trained on all locations. If / when your TC goes out of town / is un-available for an extended period of time, we have another TC take over. This provides a seamless transition and no dropped deadlines / tasks.

Don’t Let Another Deal Steal Your Time.

Book a Discovery Call - and start freeing up hours before your next closing.